Terms & Conditions
All clients will need to sign Pure Locations Terms and Conditions. Clients are required to have a minimum of $10 – $20 million in Public Liability Cover in the name of the Company hiring the Property. Once a booking confirms Pure Locations will email over the paperwork for you to sign and return before the shoot / event commences.
It is important to understand that by agreeing to rent your home out for photo shoots, filming and events, there is always the risk of damage. For each booking we send out a Location Agreement between yourself and the Hirer. The agreement clearly states that the Hirer hiring the location is responsible for any damages that occur whilst they are hiring your property. They are contracted to have sufficient public liability whilst hiring the location.
By agreeing to Pure Locations representing your home to be hired for photo shoots, filming and events, you are in turn agreeing that Pure Locations is at no stage responsible for any damages to your property.
Conditions of Booking
Please note that when hiring a property, all clients must give details of the nature of the hire / areas of use / number of people attending / hours of hire. Clients are not given free rein to the entire property unless agreed with the owner. All clients must adhere to the details provided on the contract or they may be asked to leave the location by the owner.
Confirmed bookings which are cancelled more than 48 hours prior to commencement of shoot, will be charged at 25% of total fee. Cancellation of confirmed bookings less than 48 hours prior to shoot charged at 50% of total fee. Cancellation of confirmed bookings less than 24 hours prior to shoot charged at 100% of total fee.
If the full details of the shoot are not revealed prior to the shoot date and documented on the contract, the owner or agency has the right to suspend the shoot until the agreement can be re-negotiated. For clarification purposes, unless agreed in writing prior to commencement of the shoot, a booking will consist of one photographer and one crew per location booking day. Some locations, ‘behind-the-scenes’ filming will incur an extra fee and must also be agreed in advance.
A “full day” is classed as 8 hours unless otherwise stated. Overtime is charged at 20% of fee per hour for the first two hours and at a rate to be agreed thereafter. Location overtime and weekend shooting is solely at the discretion of the owner.
By signing our contract you agree to adhere to our credit terms as stated on our invoice.
- No smoking
- No use of the house outside of the agreed terms on the Contract
- No guests other than agreed can access the property
- No alcohol unless previously agreed
- All teams must protect floors, walls, furniture from damage and always cover kitchen benches to avoid stains and scratches
If a client needs to move furniture, they need to ask permission from the Owners. All furniture must be lifted and moved carefully. All furniture that is moved MUST be put back in its original position prior to exit.
Any shots taken at the location on the shoot day are authorised for use solely for the stated job and may not be re-used or sold on for further usage without prior or subsequent agreement with Pure Locations.
Pure Locations is GST registered and will charge 10% GST on top of all fees.
- Drop offs/Pick Ups – Drop-offs and pick-ups are only possible before or after the shoot day(s) by written prior agreement. A storage cost may be added to your invoice for this facility. Any equipment or valuables left at a location are done so entirely at the clients/photographer’s own risk and Pure Locations or the location owner are not liable for any loss or damage.
- Lunches – Please request if you need to use the owner’s crockery, glasses and cutlery.
- Rubbish – Please remove all rubbish on exit. A minimum fee of $150 + GST will be charged if rubbish is left at the location
- WIFI – please let your Account Manager know if you require WIFI access
- Council Approval – please refer to the contract regarding Council permission / approvals. Pure Locations is not responsible for applying for any Council approval for photo shoots, filming or events.
Public / Employer’s Liability & Damages
The person signing the contract – client, photographer or commissioner, must ensure that they or their company have Public Liability Insurance to a minimum value of $10,000,000 – $20,000,000 and in the case of a company, that they are authorised to sign the agreement. A copy of the insurance document (Liability Certificate) must be made available to view on confirmation of booking. Any damages or loss to any part of a location or its property are the responsibility of the client, photographer or commissioner on the day and signing our contract represents full acceptance of and agreement to be bound by the terms contained within it. Please be aware that you will be invoiced for the full cost of repairs or replacement of property, as a result of damage caused during your shoot. In the event of a dispute arising from loss or damage to a location or its contents, you will be provided the contact details of the owner within 7 working days of the end of the shoot in order to resolve the issue. Failure to comply with this requirement will result in you accepting full responsibility for the cost of any damages being claimed. By signing our contract you accept and agree to these terms and further accept that either Pure Locations, the location owner or any other agency jointly responsible for the management of the location have the right to independently pursue a claim arising from any of the reasons stated above.
COVID Cancellation Policy
If required due to Government Regulations or the Cast and Crew being unable to proceed due to illness, the photoshoot and/or filming will move to an available date at a later time that suits the Owner and the Hirer at no additional fee.
Provide a COVID On Set Safety Plan and Call Sheet for the shoot.
Organise a Professional clean prior to bump out.
The Hirer is responsible for any COVID infringements/penalties that may be incurred on the day for any COVID regulation / restriction breaches.
You may need a COVID test prior to accessing a Property (up to the Owners discretion / the Hirer’s COVID Safe Policy.
Put a notice at the front of the Property advising of the activity taking place (to reduce any neighbour complaints)
Let the local police station know you are shooting at the Property